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HR Administrator (TO45584)

Date Posted: 25/06/2018
Area: Aberdeen
Duration: 6 months
Rate: Negotiable
Type: Contract
Ref: TO45584

We are working with our client based in Aberdeen to source an experienced HR Administrator for a 6 month contract

Provides a wide range of confidential HR administration support to the HR Department and line managers

 

KEY RESPONSIBILITIES

• Undertakes a wide range of administration activities relating to the production of employment contracts, variations of contracts, transfers/reassignments and associated paperwork.

• Maintains the HR database and personnel files, ensuring records are kept accurate and up to date. Identifies opportunities to improve HR record-keeping systems, reporting processes, etc

• Ensures the correct processes are followed and completed for all new starts e.g. IT requirements, verification of qualifications/training, reference requests, identification checks and ensures new start details are entered into the HR Database punctually for monthly Payroll runs. Arranges and assists with Employee Inductions for new starts.

• Provides support with payroll activities, employee benefits administration, recruitment and resourcing, reporting, etc., as required.

• Provides administration support in relation to a range of HR activities and projects e.g. maintains sickness absence records, maintains organisation charts, arranges interviews, and books medicals for staff, produces management reports /statistical analyses.

• Supports the maintenance of HR policies and procedures in accordance with Company guidelines.

• Ensures all queries by employees, managers and third parties are dealt with in a professional and timely manner.

• Continuously develops own knowledge and skills through professional development and keeps up to date with current employment legislation.

• Provides cover for the Interim HR Co-ordinator.

 

QUALIFICATIONS, EXPERIENCE AND SKILLS QUALIFICATIONS/TRAINING

 

Essential

• CIPD qualified or working towards a CIPD qualification

Preferred

• Offshore Safety Training Certificate and MIST

• Degree qualified

 

 

EXPERIENCE/KNOWLEDGE/SKILLS

 

Essential

• Previous experience in HR administration, preferably in the UK oil and gas industry

• Proven ability to work effectively within a team and on own initiative

• Practical knowledge and understanding of general HR practices and procedures

• Basic knowledge and understanding of relevant aspects of employment law e.g. parental rights, data protection, contracts of employment, equal opportunities

• IT literate: HR database, Microsoft Office (Word, Excel, PowerPoint) to intermediate level.

 

Preferred

• Knowledge of the ORACLE HRMS suite of programs

ADDITIONAL SKILLS/REQUIREMENTS

• Discreet and confidential

• Proven ability to build and maintain credibility across the organisation

• Excellent communication skills - at all levels

• Good planning and organisational skills with the ability to manage own workload, meet tight deadlines and deal effectively with changing priorities

• Excellent administration skills, accurate with an eye for detail

• Motivated and enthusiastic

 

INTERACTIONS/ INTERNAL INTERACTIONS

 

• All levels of management and staff – onshore and offshore

 

EXTERNAL INTERACTIONS

 

• Medical Provider

• Company Medical Advisor

• HR service providers

 

Should this position be of interest to you, please contact us and we will be happy to discuss this role

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