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Contracts Advisor (AD45572)

Date Posted: 14/06/2018
Area: Aberdeen
Duration: 12 months
Rate: Negotiable
Type: Contract
Ref: AD45572

Oil and gas operator currently have an opening for a Contracts Advisor to join their team based in Aberdeen

 

This is a contract role for 12 months

 

The following outlines the main duties and responsibilities for the role:

  • Be accountable for performing all obligations regarding health, safety and wellbeing of others and themselves, as well as the environment in which the procurement duties are undertaken.

  • Ensure that all procurement activities are undertaken in accordance with Company policies, governance, procedures and Industry’s good practice & regulatory requirements. Report any situation, which does not comply with these rules. Specifically ensure the enforcement of defined procurement policies and of supplier relationship principles and associated guidelines and code of conduct.

  • Provide direction and guidance as required by any internal customer or suppliers to deliver the highest level of procurement standard work. Share the information transversally to the function and promote procurement activities and added value.

  • Contribute to the procurement performance plan definition, and follow up for its domain of activity, by liaising with procurement planning and performance function and reporting savings appropriately.

  • Define the procurement policy, strategy, of his/her category in liaison with its Category Manager and personnel of the relevant function, by activating all possible procurement performance levers.

    For the activities under his/her responsibilities:

  • Maintain market knowledge, perform benchmarking, contract mapping as required

  • Elaborate global strategies with internal customers representatives

  • Develop and maintain ad-hoc contractual/Tendering/Supplier management templates with legal department to be used as reference across the Company

  • Manage the procurement process from the expression of the needs (including its review/challenge) to the contract signature.

  • Support the internal customers and/or buyer in the purchase order elaboration.

  • Lead communication between bidders and Company personnel during all tendering stages, issue, receipt, opening, analyzing, and negotiating with bidder’s representatives and signatures/approvals.

  • In coordination with the internal customer and/or the Tender Team, develop Tender Strategies including the Bidders List, the award criteria and associated weighting and scoring mechanisms in compliance with company procurement policies and decisions. Submit Strategies, when applicable

  • Define draft contract with associated commercial criteria and remuneration section. Perform commercial evaluation and coordinate technical, legal and QHSE evaluation with ad hoc internal customer’s representatives. Negotiate involving appropriate representatives (Internal Customer, Legal, QHSE etc.). Draft final recommendation to award and when applicable submit to the Tender Board (and Partners) for approval.

  • Prepare final contracts for award and execution into IT system, manage and monitor directly the contract (including, Framework, purchase order/call off, kick off, review meetings, claims etc.) or support buyer or internal customers for contract management in case of claims. Support internal customers by maintaining proper administration of the contracts and by handling queries from both suppliers and company representatives.

  • Lead supplier management relationship and yearly performance review, coordinate with required internal customers and technical representatives, develop KPI's and update contractual document/procurement strategies if necessary coordinate supplier action plans

  • SAP PO processing including issuing PO's to suppliers and follow-up will be required as part of this position

  • Travel to other offices in Europe may be required

  • Occasional cover for Procurement Team Lead if required

 

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