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Sales Administrator (TO45281)

Date Posted: 15/12/2017
Area: Aberdeen
Duration: Temp - Perm
Rate: £12.50 p/h
Type: Contract
Ref: TO45281

Our client is currently recruiting for an Order entry administrator. This would be based in Altens and would be starting in January. Initially this would be on a 6 month contract but may be extended or made permanent at a later date.



Within the role you will be responsible for the management of incoming customer orders, acting as an efficient and informative point of contact for both internal and external customers.  The incumbent will primarily support European customers.



  •  Main Point of Contact of the Customer including:
  • Sales order processing in SAP.
  • Raising and following up of quotations - maintaining quotation register.
  • Collation of information and creating of graphs for submission to Customer Services Supervisor for inclusion in department monthly report.
  • Billing all customer
  • Monthly reconciliation of invoice versus billing list.
  • Dealing with invoice queries directly from customer and via Credit Controller.
  • Liaising with the yard on product supply and delivery requirements - booking of transport for deliveries out with Aberdeen area.
  • Liaising with Supply Chain on product availability, raising purchase requisitions as and when required.
  • Providing Customers with Proof of Deliveries, MSDS and Product Specifications.
  • Processing customer goods returns and credit notes.
  • Recharge of CTR (Cost, Time Resource)
  • Participation in company Standards of Competence
  • Raising Credit Checks for customers who have exceeded credit limit prior to dispatch of goods.
  • Fortnightly participation in UK Sales Meeting.
  • Ensuring All Company Quality Procedures are followed.
  • General Administrative Duties i.e. filing, checking of confirmation orders.
  • Any other duties as designated by Customer Services Supervisor.
    • Price/Stock Enquiry
    • Order Placement
    • Queries
    • Complaints



  • SAP or similar ERP experience
  • IT competency (standard packages)

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